The Organization 

We value and celebrate diversity: We are committed to a selection process and work environment that is inclusive and barrier free. We encourage applications from all backgrounds and communities and are committed to having a team made up of people with diverse skills, experiences, and abilities. We actively encourage BIPOC and LGBTQ+ applicants to apply and we value the positive impact that diversity has on our teams. We are committed to equity, diversity, and social inclusion within our workforce and in all opportunities provided at StepStones. Accommodations will be provided in accordance with the Ontario Human Rights Code. 

StepStones for Youth (www.stepstonesforyouth.com) is an innovative and dynamic charitable organization in Toronto dedicated to providing intervention and sustainable support for children and youth. Many of these youth are exiting the foster care and group home system or are currently living in foster homes and shelters. 

Our goal is to create positive and meaningful connections; increase school engagement, high school graduation, and post-secondary enrolment; and increase stable housing, improved mental and physical health, and strong support networks. StepStones adheres to a “whatever it takes” approach to servicing youth and we go above and beyond to support their needs. 

Why Work With Us: 

  • Comprehensive Benefit Package: includes 2K to paramedical services, and Short Term and Long-Term Disability including Employee Assistance Program (EAP) & Grief counselling available free of charge (in addition to benefits) for work related incidents   
  • Time-Off: 17 days vacation with a 1-day vacation increase per year worked, up to 25 day’s vacation  
  • Leave: 8 sick days, 3 personal days, 1.5 medical appointment days, bereavement allowance  
  • Professional Development: Training allowance of $700 per year  
  • Reimbursements: Mileage provided at a competitive rate and all staff are given a petty cash budget 
  • Tools you need to succeed: All staff receive a MacBook and access to our mobile friendly CRM system! PPE is also provided. 
  • Flexible work hours: Work on your time when needed 
  • Extended Break: 1.5 lunch break healthy living program when you exercise for 30 minutes during lunch 

The Opportunity 

StepStones for Youth is seeking an Executive Assistant. The Executive Assistant at StepStones for Youth plays a pivotal role in supporting the Executive Director and ensuring the efficient operation of our charity’s activities. This multifaceted position encompasses administrative support, event coordination, donor relations, and program assistance, among other responsibilities. The ideal candidate will be a proactive and detail-oriented individual who thrives in a fast-paced environment. They should possess strong organizational and communication skills, with the ability to adapt to changing priorities and take initiative. The Executive Assistant will work closely with the Executive Director, staff, donors, and volunteers to help advance our mission of empowering young people from the child welfare system and making a positive difference in their lives. 

What you will be responsible for: 

  • Executive Director Support 
    • Provide direct support to the Executive Director, including managing their calendar, scheduling meetings, preparing materials, and a wide variety of other tasks as instructed 
  • Administrative Support:  
    • Assist with day-to-day administrative tasks, including scheduling meetings, managing calendars, and handling correspondence. 
  • Office Management: 
    • Oversee office supplies inventory and procurement. 
    • Coordinate maintenance and repairs for office equipment and facilities. 
  • Project Coordination:  
    • Assist in the planning and organizing of projects and events, ensuring all details are meticulously managed from start to finish. Support special projects and initiatives as assigned, providing valuable assistance and contributing to their success. 
    • Coordinate logistics, invitations, and follow-up for events. 
  • Donor Relations: 
    • Assist with donor outreach and communication. 
    • Assist in organizing fundraising events and campaigns. 
  • Board Support: 
    • Coordinate board meetings, prepare agendas, and take minutes. 
    • Assist with board communications and ensure timely distribution of materials. 
  • Financial Administration: 
    • Assist with processing invoices, expense reports, and reimbursements. 
    • Coordinate with the finance department on financial matters. 
  • Program Support: 
    • Assist in organizing and coordinating program activities and initiatives. 
    • Support program managers with administrative tasks related to program implementation. 
  • Research and Reporting: 
    • Conduct research on relevant topics, trends, or best practices. 
    • Assist in preparing reports for internal and external stakeholders. 
  • Policy and Compliance: 
    • Assist in ensuring compliance with relevant laws, regulations, and organizational policies. 
    • Maintain organizational records and documentation. 
  • Task Management:  
    • Efficiently manage various tasks ranging from coordinating travel arrangements to planning and execution of special projects 
  • Initiative and Adaptability:  
    • Proactively identify areas for improvement and take the initiative to implement solutions. Adapt quickly to changes and manage priorities effectively. 
  • Communication:  
    • Act as a liaison between the executive team, staff, and external stakeholders, ensuring clear and timely communication. 

What we’re looking for: 

  • Previous experience in an administrative role or similar capacity. 
  • Strong organizational skills with keen attention to detail. 
  • Ability to thrive in a fast-paced environment and adapt to changing priorities. 
  • Excellent interpersonal relations skills and demonstrated ability to work with others effectively at all levels of the organization. 
  • Proactive mindset with the ability to take initiative and work independently. 
  • Proficiency in Microsoft Office Suite, CRMs, and Apple devices. 

This role would require regular in office work. The hours-per-week will be determined based on the experience of the successful applicant. 

Full Time Salary: $60,000 per year 

We thank all applicants for their interest in this position; however, only those applicants will be selected for an interview will be contacted. No phone calls or in person submissions please.